Archive for the ‘IT’ Category

Techie Resolutions: Making your IT better…

By jjrosen|January 20th,2020|IT|No comments

Tech Solutions for 2020 from Atiba from our Tennessean column…

Like most people, I have made and failed at many a New Years resolution.  Each year I promise myself to exercise more and eat less.   I resolve to read more books and watch less TV.  And some years I commit to spend more “me time” before quickly realizing I have no idea what that even means.

These lofty goals generally fade for me by mid-January when the holidays have faded, and my daily routine kicks back in.   I’d like to say I have a sense of disappointment in my inability to keep my annual resolutions, but honestly by February I have forgotten what I had promised to do—I guess ignorance is bliss.

This year, I decided to get real.

Instead of making myself empty promises, I figured I would focus on smaller, more practical changes that would allow me to be more efficient and less stressed.   As an IT consultant, I went with what I know—optimizing the technology I use to make life better.

I call it my “New Year’s Techie Resolutions”– practical, achievable technology to-do’s that I want to accomplish in 2020.

Here’s the list I came up with:

  • Live completely in the cloud. Most of my Word docs, Excel files, and photos are stored on Microsoft OneDrive.  I use this as my cloud-based file server so I can get to any file I need from any device (laptop, phone and iPad).   But I still end up with a few things stored locally on my computer or phone.   No more –  in 2020 I will be sure every file I need is stored in my cloud drive.
  • Making the tech I use more secure. Here and there I have turned off security features that slowed me down.  More security usually equates with less convenience, but the tradeoff is worth it.  Double-checking that 100% of  my data is encrypted, all of my passwords are unique and strong, and that I have multi-factor-authentication (requiring a texted code to in addition to a password) for any web-based services I use will help me sleep at night.
  • Upgrading my laptop. Since I am a cheapskate, I tend to wait until my computer fails before buying a new one.   I have learned the hard way that you are better off upgrading every 2 years.    My plan is to be less cheap and more efficient – and buy a new laptop before month’s end.
  • Setting up “Data Loss Prevention (DLP)” on my email. This is a new security technology that uses AI (artificial intelligence) to block any confidential information from accidently leaving my email box.  If I ever accidently send an email with my SSN or credit card number, DLP will warn me before the email leave my outbox.  Some doctor’s offices are beginning to use it in order to be sure no patient information is ever sent out inadvertently. Financial institutions are starting to implement DLP to enforce privacy policies.   I have resolved to get this up and going at our company by March.
  • Upgrade from two to four monitors. If you have ever used two monitors, you know how much productivity you can gain. I resolved to order a laptop docking station that supports four screens so I can get more done when sitting at my desk.

The good and bad of technology is that it’s always changing.    With tech integrated into nearly every facet of our lives, keeping up with it all can be daunting.  But strategically implementing tech resolutions even when small is worth it.  Happy techie 2020!

JJ Rosen is the founder of Atiba. A Nashville software development and IT consulting firmVisit www.atiba.com or www.cabedge.com for more info.

 

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Breaking Down a Security Audit

By WillD|April 27th,2018|IT,Security|No comments

There is a difference between a technical audit and an IT security audit. Performing an IT security audit on a regular basis is important to make sure your IT platforms and all your valuable data are safe from all the constantly evolving security threats that come along. A security audit by a third party will analyze the strength of your current security efforts and identify any security flaws that could set you up for a potential breach.

security guardSmall to mid-sized businesses are especially tempting targets for attackers because smaller businesses often don’t have the a full complement of security specialists on staff like large, multinational corporations do. Cyber criminals getting into the data or even the financials of a small to medium sized business can be particularly devastating. And criminals can really dig in for a while without being detected, while breaches at companies with a full security department will probably be detected quickly.

You probably have a set of security policies and procedures in place for your company, but the speed at which technology evolves can make those policies outdated and irrelevant in short order. A good security auditor will often use those policies as a starting point for their review. This is why you should invest in a complete third-party IT security audit on an annual basis.

To perform an IT security audit, specialists collect data from the systems your company is running and use audit tools to assess your security situation. After a thorough analysis of your IT system, you’ll receive a full report detailing the strengths and weaknesses of your system, with a list of action items you should take for maximum security improvement.

Don’t forget to reach out to us today to see how we can help your business!

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3 Reasons To Outsource Your Network Services

By WillD|March 22nd,2018|Client Services,IT,Managed Services,Security|No comments

Cost Savings

Having a dedicated network manager on staff means interviewing, vetting, hiring and training, and that is just the beginning. Then you have to factor in salary, benefits and what to do when your dedicated network manager goes on vacation, has a sick day or goes on parental leave. Also, take some time to think about why you would manage your own network in the first place. Sure your network may be vital for your business, it is for almost every business these days. But that doesn’t mean you should manage it.

Imagine you own a restaurant. You need people on staff to handle things like customer service, food preparation, and keeping things clean and sanitary in order to operate. The kitchen equipment is vital to your day-to-day operations, but you would never have someone on staff solely dedicated to monitoring and fixing the ovens and fryers when an issue arose. The same thing applies to network management for many businesses.

An Diverse Level of Expertise

Your in-house network person or team can become excellent at what they do, which is manage your network. But the people who work at network management companies with multiple clients are collectively experts at many different types of network installations and functions. They might spot a process of yours that is outdated and can recommend an updated and modernized version that could save you money. Someone who only specializes in your system likely won’t do that.

Keep Your Focus

If you are managing your own network and you need to scale up, it is going to cost a lot of time and money. If your network goes down for some reason that your manager is not familiar with, it could be down for hours or even days. Outsourcing your network management allows you to focus on what your customers, your sales, and your products without having to worry about keeping your network going.

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